25016 BATESVILLE LIBRARY REROOF #18831

Notice is hereby given that sealed bids will be received for the project named below by the City of Batesville until 2:00 P.M. on Thursday, 25 SEPTEMBER 2025 and then publicly opened and read aloud. Single stipulated sum bids will be received for all work required by the contract documents in accordance with the Instructions to Bidders.

It is anticipated that “Notice to Proceed” will be 13 OCTOBER 2025. Construction shall be completed as defined on Bid Form.

Location for Receipt of Bids:
Contract Documents consisting of Plans and Specifications Entitled:
BATESVILLE LIBRARY
Batesville, MS
Project Numbers: 25016

The work generally consists of AN ENTIRE REROOF OF THE LIBRARY- ASPHALT AND MEMBRANE TYPE ROOFS. The above general outline of features of the work does not in any way limit the responsibility of the Contractor to perform all work and furnish all plant, labor, equipment and materials required by the Specifications and the drawings referred to therein.

Contract time shall be 120 consecutive calendar days from the effective date shown in the Notice to Proceed. Liquidated damages will be assessed in the amount of the actual costs incurred for each consecutive calendar day beyond the specified contract time.

Special Damages: In addition to the amounts provided for liquidated damages, expenses and other losses, Contractor, in the event of such default, shall pay to the Owner the actual costs, expenses and other losses reasonably incurred by Owner.

Bidder must be qualified under Mississippi Law and show current Certificate of Responsibility issued by the Mississippi State Board of Public Contractors establishing his classification as to the value and type of construction on which he is authorized to bid.

Each Bidder shall write his Certificate of Responsibility Number on the outside of the sealed envelopecontaining his proposal.

Proposals be submitted in duplicate, sealed and deposited with the CITY OF BATESVILLE, PANOLA COUNTY of Mississippi prior to the hour and date hereinbefore designated. No bidder may withdraw his bid within 90 days after the actual date of the opening thereof.

Each Bidder must submit with his proposal a separate attachment stating his qualifications to perform the work. The Statement of Qualifications shall list past projects of similar size and nature, a list of references with name and telephone number, a list of key personnel who will perform the work, and other information supporting the Bidder's qualifications.

Awarding public contracts to non-resident Bidders will be on the same basis as the non-resident Bidder's state awards contracts to Mississippi Contractors bidding under similar circumstances. In order to ensure that Mississippi's so-called Golden Rule is followed state law requires a non-resident bidder to attach to his bid a copy of his resident state's current laws pertaining to such state's treatment of non-resident contractors.

Each Bidder must deposit with his proposal, a Bid Bond or Certified Check in an amount equal to five percent of his bid, payable to the CITY OF BATESVILLE, PANOLA COUNTY of Mississippi, as bid security.

Bidders shall also submit a current financial statement, if requested, by the CITY OF BATESVILLE, PANOLA COUNTY of Mississippi. The successful bidder will be required to furnish a Payment Bond and Performance Bond each in the amount of 100 percent of the contract amount.

Contract Drawings, Contract Specifications, Instructions to Bidders and Bidders Proposal Forms are on file and open to public inspection in the office of the CITY OF BATESVILLE, PANOLA COUNTY of Mississippi Clerk of CITY OF BATESVILLE, PANOLA COUNTY of Mississippi.

Bid Documents may be examined at the office of the Architect and are being made available via original paper copy or digital CD. Plan holders are required to register and order Bid Documents at www.sozoarchplans.com. Bid Documents are non-refundable and must be purchased through the website. All plan holders are required to have a valid email address for registration. Questions regarding website registration and online orders please contact Online Plan Room support at Telephone No. (662) 407-0193.

No partial sets of Documents will be issued. Selected plan rooms will be issued one (1) CD without charge.

This Project provides for a Pre-bid Meeting scheduled for 10:00 AM on Thursday,18 SEPTEMBER 2025 at Public Works Office located 132 Van Voris St., Batesville, MS 38606 in the training room.

Proposals must be delivered in a sealed envelope and marked plainly on the outside of the envelope with the following: “BATESVILLE LIBRARY REROOF Batesville, MS” be opened on 25 SEPTEMBER 2025.” Bids should be addressed to Hal Ferrell, Mayor, City of Batesville, 103 College Street, Batesville, MS 38606. In addition, the envelope shall list the bidders Company Name, Company Address and all applicable state and local license and registration numbers of the bidder. Envelopes not so marked are submitted entirely at the risk of the bidder as the Owner and Architect assume no responsibility for the premature opening of any bid envelope by any employee of the Owner or Architect.

Proposals shall be submitted in duplicate only upon the blank proposal forms provided in the Specifications and must be accompanied by Proposal Security in the form of Certified Check or acceptable Bid Bond in the amount equal to at least five percent (5%) of the Base Bid: such security to be forfeited as liquidated damages, not penalty, by any bidder who fails to carry out the terms of the proposal, execute a contract and post. Performance and Payment Bonds in the form and amount within the time specified. The Bid Bond, if used, shall be payable to the Owner.

Bid proposals must be received on or before the scheduled time for opening of bids and no bid may be withdrawn after the declared closing time for the receipt of bids for a period of sixty (60) days.

All bids submitted in excess of $50,000 by a prime or Subcontractor to do any erection, building, construction, repair, maintenance, or related work must comply with the Mississippi Contractors Act of 1985, by securing a Certificate of Responsibility from the State Board of Contractors.

Bid documents are being made available via original paper copy or electronically. Plan holders are required to log-in or register for an account at www.sozoarchplans.com to view and order Bid documents. All plan holders are required to have a valid email address for registration. Bid documents are non-refundable and must be purchased through the website. Questions regarding website registration and online orders please contact Plan House Printing at (662) 407-0193.

The City of Batesville is an Equal Opportunity Employer. The City hereby notifies all Bidders that it will affirmatively insure that in a contract entered into pursuant to this advertisement will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, sex, national origin, age, disability, sexual preference, martial or veteran status or any other legally protected status in consideration for an award. Minority and women’s business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities, equipment, material and/or supply needs.

Minority and women's business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities, equipment, material and/or supply needs.

The Owner reserves the right to waive any irregularities, the right to reject any or all bids and the option to postpone action and final decision for a period of up to sixty (60) days.

OWNER:
City of Batesville
103 College Street
Batesville, MS 38606

ARCHITECT:
SOZO Architecture, PLLC
Michael Grey Jones
76 Tuscan Hills Dr.
Oxford, MS 38655
Phone: 662-231-0787
mjones@sozoarch.com

Contact Michael Grey Jones for general questions, email:mjones@sozoarch.com

The CITY OF BATESVILLE, PANOLA COUNTY of Mississippi reserves the right to reject any and all bids and to waive any informalities or irregularities therein.

BY: Hal Ferrell, Mayor,
CITY OF BATESVILLE, PANOLA COUNTY of Mississippi

Dates of Publications:
20 AUGUST 2025
27 AUGUST 2025